Generate even complex quotes in seconds. 365 simultaneously produces a customized professional rental agreement and can integrate both with your outgoing email. Your email is rendered content-ready, personalized and waiting for your review. It can be pre-configured with professional graphics, PAY NOW buttons, social media icons, photos, alternative property options and more. Once sent, your reports update themselves and 365 files everything in a system-generated guest folder. Guest responses will arrive directly there. Use the 365 Inquiry Response Chaser to automatically follow up with guests who don’t reply back. You can even us our Auto-responder automate the entire inquiry management process if you wish. Nobody does inquiry management like 365.

Flexibly configure your unique payment schedules and policies. Payment status icons, filtering widgets, reports, and automated reminders keep you fully informed. Our powerful tools and automated features make payment management a breeze.

Our calendar sync is unique – hence the ‘PLUS’. In addition to two-way sync with any iCal compatible channel, which is just about all of them, our Unified Communications lets you handle channel communications from your 365 account and through that you can incorporate external booking data in seconds. As for bookings originating in 365, the system knows from your email confirmations to update your calendars for you. With 365, calendar admin really does become a thing of the past.

Why log in and out of your different channels just to communicate? Correspond with all your guests from a single place with our industry-leading purpose-built email platform. Channel logos display on your message headers, enabling you to tell at a glance what platforms guests are coming from. Use 365 email in tandem with your external email, to ensure you never miss a thing, even when you’re logged off.

Our integrated email is more than Unified Communications. In addition to integrating with your channels, your website and your external email address, 365 integrates email with your entire work-flow. It is our approach to Integrated Email, more than anything else, that helps you automate and manage many complex tasks simultaneously. It’s one of the main reasons why 365 can deliver up to twice the productivity gains of other leading providers. It’s our ‘secret sauce’ and most competing platforms simply don’t have it.

An extensive range of scenario-based templates is fully stocked with pre-set content for use straight out of the box. Add PAY NOW and Digital Signature links. Change and store default content as needed. Create an unlimited number of templates for your own unique requirements. Use built-in editor tools to add professional graphics, integrate social media icons, add standard attachments and more.

We’ve got Automated Messages for every occasion we can think of. What you automate and how you do it is up to you. Each message has default content to use straight out of the box or to tailor as desired, just like our Email Templates. A central dashboard lets you quickly and easily inspect and update your different automation settings all from a single place.

Enjoy all the benefits of professional, fully customized rental agreements – with none of the work. 365 generates agreements instantly, then files and updates them automatically for you and your guest whenever there’s a material change. Store your electronic signature so your agreements are always signed automatically. Use in conjunction with our Digital Signature solution and your guests will able to sign in an instant, whether it’s part of an online booking process on your website our straight from the inquiry response emails you send them.

A professional business needs professional reporting. From quotes to bookings, taxes, commissions, housekeeping, maintenance and more, in 365 everything is done for you. Added functionality lets you customize views, make changes, add notes, download into Excel and print or email straight from your screen. Say goodbye to manual report updating.

Enable your guests to seamlessly pay by any major credit card, as part of online booking on your website or straight from your inquiry response emails. 365 is integrated with Authorize.net, Stripe, PayPal, PayFort (Middle East) and PayGate (South Africa). Prefer a different provider? Reach out for an integration quote. Not set up with a provider yet? Contact us a free consultation at creditcardsolutions@365villas.tk.

Overlay your brand on 365 generated rental agreements, online payment pages, invoices, reports and Owner Login pages.

Intelligent Contact Database – From the start, 365 builds, tracks and organizes your growing contact database. This future-proofs your marketing outreach in ways not possible with any stand-alone email service. (See Marketing & CRM.)

Document Management – Generate commercially-ready rental agreements, invoices and receipts automatically. What happens when there’s a booking change? 365 instantly updates them all these documents for you and your guests, and auto-files them in chronological order in their designated guest folders.

Excel/CSV Compatibility – Upload current and legacy contacts, quotes and booking data straight into your new account. Everything’s also downloadable, including all your reports and accounting, making it easy to share and manipulate data in other formats. This also ensures your data is yours and that if you ever leave us, you’ll be able to take it with you – hassle free.

Substitution Codes enable you to dynamically insert pre-set text and real-time reservation and payment computations into any of your emails or automated messages. Our library of default codes is extensive. You can also create your own customized codes. Substitution codes eliminate the need for manually calculating and transposing data, thereby eradicating errors and saving you loads of time.

We don’t believe you’ll find a more powerful and flexible owner statement functionality in the industry. Our Owner Statements are fully configurable and self-generating. Even small agents will save one to two man-days per month. Larger agents will save one to two man-weeks. When used in conjunction with our Owner Invoicing and Trust Accounting the productivity gains are off the charts.

The 365 Owner Login Module supports multiple properties per owner and is fully configurable. Whether it’s simply blocking their calendars, making their own bookings or accessing any number of reports, you decide what each owner can see and do. There are even options to give owners access their own calendar sync, online booking and accounting tools, as well as their own website, which can make them happy while routing bookings back to you. Our Owner Login feature can be an effective owner portfolio recruitment and retention tool that sets you apart from your competition.

Create unique login profiles for individual housekeepers and maintenance personnel. Permissions are purpose-built for each role. Simply assign the desired properties to the corresponding user profiles. Automated messages let you notify staff of scheduled, pending, changed or cancelled jobs. Users can see their work-schedules, review any special instructions, and leave notes in return. When finished, they can trigger a job completion switch, which links with your master calendars to indicate, in the case of cleaning, that the unit is ready for check-in, or, with maintenance, that it is now available, if the maintenance required the unit to otherwise be blocked.